SFE Logo
SFE Platform
Smart Fuel Ecosystem
Enterprise Fuel SaaS Fuel operations on a single platform

SFE – Smart Fuel Ecosystem

A modern digital solution for the complete fuel operations lifecycle – from pricing and delivery to excise settlement, all in one enterprise SaaS platform.

Less admin – fewer manual reports
Real-time dashboard – stations, traffic, deliveries
Excise & audit ready – built-in compliance

SFE is designed to reduce operational costs, minimise manual administration, and provide reliable real-time data to decision-makers.

SFE Platform
Why SFE?

Why build your fuel operations on SFE?

SFE is a business-oriented, integrated web platform that simplifies and automates fuel sales, delivery, settlement, and regulatory compliance workflows.

  • Faster operations, fewer manual processes
    Automated price changes, reports, and approval workflows reduce administrative burden significantly.
  • Full transparency across business and logistics data
    Real-time pump, traffic, and delivery data on a single dashboard.
  • Regulatory-compliant (excise, audit, logging)
    Excise movements, mandatory reports and audit logs are built into the system at platform level.
  • Easy integration with existing systems
    Connects to SAP, DWH, POS, DOMS and other ERP systems out of the box.
  • Modular architecture – use only what you need
    Pricing, DOMS, delivery, excise, ticketing, invoicing – roll out gradually or all at once.
SFE Admin

SFE is not just an IT system – it is a business platform that delivers measurable ROI: reduced operating costs, faster decision-making, and lower risk.

Modules

One platform – operations, finance, and decision support

SFE is not a collection of modules – it is a unified management system covering the complete business lifecycle of fuel operations.

Pillar 1
Operations – what is happening across your network?

Real-time control over deliveries, receipts, and the station network – fewer errors, less manual intervention.

DOMS & Station Control

Connecting the physical station to the digital system - inventory, pumps, and events in one place.

PS5000 Integration Real-time Status Unmanned Operation

Delivery & Receipt

Digitally tracked shipments, accurate intake data, and fewer disputed settlements.

Discrepancy Handling Mobile Capture Auditable Process

Station & Network Data

Full visibility into station performance, traffic volumes, and consumption trends.

Inventory & Consumption Monitoring Integrations
Pillar 2
Finance & Compliance – risk-free

Automated settlement, invoicing, and regulatory compliance – without manual administration.

Excise Compliance

Built-in excise register, mandatory reports, and a complete audit trail.

Regulatory-Compliant Tax-Ready Reports Full Traceability

Invoicing & Finance

Fully automated, digitally signed invoices built on top of logistics data.

Automatic Invoice Dispatch POS & Terminal Data Financial Reports
Pillar 3
Management & Decision Support

Executive dashboards, pricing tools, and reports – all data in one business view.

Pricing

Fast, controlled price changes at network, partner, or station level.

Scheduled Price Changes Versioning Market Responsiveness

Dashboard & Reports

Real-time KPIs, trends, and executive reports on a single interface.

CEO / CFO Views Export & Analysis Data-Driven Decisions
Innovation

Unmanned & mobile fueling with the FuelByMe app

SFE communicates directly with the PS5000 (DOMS) units installed at stations, while users can start fueling from their own FuelByMe mobile app. The physical station and the digital platform form a single, coordinated system that delivers a seamless user experience and full operator control.

Unmanned Stations

SFE controls the pump nozzles directly via the PS5000 (DOMS) unit while users start fueling from the FuelByMe app. Stations operate safely and automatically – with no staff required.

Benefits
Lower Operating Cost 24/7 Self-Service Full Event Logging
FuelByMe mobile login

Mobile Fueling

Users authenticate in the FuelByMe app, select a pump nozzle, and SFE instantly starts the fueling session via PS5000 – providing a fast, intuitive, and contactless experience.

User Experience
Fast, App-Like Flow Fleet-Card-Free Centralised Limits
FuelByMe mobile station view

End-to-End Integrated Process

The PS5000 integration is not a standalone feature: fueling sessions, consumption, prices, and invoices initiated from FuelByMe are fully traceable within the SFE ecosystem – physical and digital in perfect sync.

Business Impact
Full Control Faster Settlement Flexible Business Models
FuelByMe mobile fueling
Learn more about the FuelByMe mobile app →
Target Audience

Who is SFE for?

SFE is built for organisations where fuel is not just a cost – it is a critical business factor.

  • Fuel Distributors
    Serving multiple partners, sites, and distribution networks.
  • Fuel Station Networks
    Where controlling traffic, inventory, and pricing is key.
  • Logistics & Distribution Companies
    Where delivery and intake accuracy is business-critical.
  • Large-Scale Enterprise Operators
    Running private station networks in industrial environments.
Implementation

Fast, controlled go-live – without business risk

SFE onboarding is a structured, phased process designed to ensure that the live launch does not disrupt day-to-day operations.

1. Integration & Preparation

Connecting existing systems, loading master data, and aligning processes.

System Integration Data Migration Permissions & Roles

2. Pilot Operation

Live testing at selected sites using real operational data.

Real Environment Fine-Tuning User Training

3. Full Live Operation

Full network rollout with executive reports and continuous support.

Scaling SLA & Support Business Reports

Throughout the onboarding process, a dedicated expert team supports the client to ensure regulatory compliance, data security, and business continuity.The duration of each phase may vary depending on the number of affected systems, data quality, and specific requirements.

References

Proven in a live production environment

SFE is not an experimental solution – it is a system used long-term in a real operational environment.

150+ Fuel Stations

In active use across the full station network of a nationwide operator.

Live Since 2016

More than 8 years of continuous, production-grade use with real logistics and financial workflows.

Enterprise Scale

Designed to handle hundreds of sites, hundreds of daily transactions, and high-volume deliveries.

Typical client profile: From smaller providers with as few as 1-2 fuel dispensers to multi-station networks, with complex excise duty and financial compliance requirements.
Roles

Different perspectives for a CFO, an IT Lead, and Operations

SFE satisfies financial, IT, and operational requirements simultaneously – with a clear, tangible value proposition for every role.

CFO & Finance
Financial control, auditability, and ROI

SFE consolidates fuel-related cash flows, excise obligations, and invoicing in one place.

  • Automated invoicing and settlement
  • Built-in excise compliance and audit log
  • Less manual controlling, fewer errors
IT & Architecture
Enterprise microservice architecture, integration, security

SFE is built on a modern, microservice-based architecture that fits enterprise environments.

  • Microservice architecture
  • Scalable solutions
  • Security & zero-downtime deployments
  • Integration with ERP / SAP / DWH
Operations
Stable daily operations, SLAs, less troubleshooting

SFE is optimised for daily workflows – from delivery tracking to shift closing and ticket management.

  • Full digital tracking of deliveries and receipts
  • Shift closing and excise reports from one system
  • Continuous monitoring of station data and traffic
  • Built-in ticketing and SLAs

Take your fuel operations to the next level

SFE is not just a system – it is a competitive advantage. Get in touch for a demo and see how you can make your operations more efficient.

Enterprise SaaS · Industrial
Integration: SAP · DWH · DOMS · ERP
Excise & Audit Ready